VHF Speaker Agreement

Description of Service
VHF’s Heritage Conservation education workshops vary in duration and format – ranging from full day in-person workshops that focus on hands-on learning to half-day informational talks and short virtual sessions.
If there is a cost associated with any supplies needed by participants, those need to be discussed prior to tickets going on sale, at which time it will be determined whether the speaker or VHF will be responsible for acquiring them.
The location and content of Heritage Conservation Education workshops must be clarified and confirmed with VHF staff at least 1 month before the event occurs and any requested changes or modifications must be implemented prior to the workshop date.
All attendees require tickets and must register in advance for workshops as capacity may be limited.

Performance of Services
I understand that if appropriate, I will create a slide deck (images and text) and will send the presentation file and/or any other necessary materials to VHF at least 1 week in advance of the talk. Any requested changes or modifications must be implemented prior to the event date.
I understand that if I would like to sell goods (books, etc), I must notify VHF in advance and will manage and bring stock. VHF staff are not responsible for preparing, maintaining or facilitating the sale of these goods.
I understand that VHF reserves the right to cancel, modify or reschedule a workshop due to insufficient enrollment, extreme weather or extenuating circumstances.
If I am unable to deliver the workshop as scheduled, I will let VHF know as soon as possible. If an alternate date can be found, the event will be rescheduled.

Payment
I understand that the honorarium for delivering a Heritage Conservation Education workshop for Vancouver Heritage Foundation is a range and must be discussed and approved in advance by the Director of Education or Program Manager. Payment will be issued as a cheque within 2 weeks of the date of the event.
I understand that if VHF is forced to cancel an event for any reason, there will be no payment for the event unless it is rescheduled.

Support Services
I understand that I am responsible for providing all visual aids and other resources needed to enhance the workshop. Please do not include pictures made using AI. If you have any questions or need clarity, please reach out to us regarding our AI policy.
I understand that VHF will provide the following support services:
- Marketing and promotions*
- Administration and ticketing support, including ticket purchasing & refunds, communication, special accommodations and check-in on the day of the event.
- Technical support, including setting up Zoom webinars, sharing links, recording the virtual session, editing and uploading the recording to YouTube
- Programming support, including introductions and welcomes, Q&A facilitation and audience management
*This can include social media posts (Facebook, Instagram, LinkedIn), in addition to our bi-weekly newsletter. Speakers and partner organizations are welcome to share posts on their own social media pages. If you would like to supplement VHF marketing initiatives, please reach out to your VHF staff contact for marketing materials, including promotional images, logos and text. Please note that all external promotional materials for VHF events must be approved by VHF staff prior to publication.

By signing this form, I confirm that I have read and understood the terms outlined above.

I freely and voluntarily give my consent to participate in the activity, program, or service described. I understand the responsibilities, requirements, and any potential risks involved.

I accept the terms and conditions of this agreement and agree to comply with all related rules and policies. I understand that I may withdraw my consent at any time by contacting the organization, recognizing that doing so may affect my ability to continue with the related service or activity.