Application Process & FAQ
- One application per person, per school year from any educator currently working for an accredited educational institution in Vancouver, or teacher candidate, homeschool educator etc)
- Due to limited funding, priority applicants will be VSB public schools, Vancouver-based homeschoolers who are committed and intentional in their continued learning and engagement with local history, diverse heritage and place-based knowledge.
- Heritage Field Trips could include honorariums for speakers, walking tour guides, museum or site visit admission. Please confirm at least one option for the year.
The maximum amount reimbursed is up to $250, including taxes. All successful applicants must show payment before receiving any reimbursement. This is the responsibility of the applicant. Please note all expenses must be approved in advance and certain expenses are ineligible.
VHF Heritage Field Trip Grants applications open October 1st and close October 31st. All applications will be reviewed and notifications will be made by December 1. Please do note that VHF cannot provide grants for field trips that are attended prior to confirmation of the grant.
December-June: Grantees will book and their field trip experiences, then submit completion forms. VHF may request to join a field trip or observe a session. If any changes to the approved field trip arise, the grantee will inform VHF.
End of June: All successful grantees are required to submit their Field Trip Grant Completion Form by the end of June, including photos or a documents from the field trip/grant activity. Proof of payment (paid receipts, not invoices) must be provided to receive the grant. VHF values each grantees’ feedback and evaluation of the field trip to ensure we are recommending experiences that students and educators are finding engaging, relevant and meaningful. Testimonials and images are also vital to annual reporting for existing donors and for sourcing new funding streams.
Please be reminded that reimbursements may take time to process so the earlier you submit paid receipts and the completion form, the earlier you will receive the reimbursement. Completion forms submitted in June 2027 will result in a reimbursement being sent to the applicant/school in the summer months.
- If you are successful in receiving a VHF Field Trip Grant, you will be notified by email by December 1. Before the final field trip grant is approved, you must accept the grant by speaking to the Director of Education by phone.
- By accepting the grant, you will be required to maintain a record and pay for the field trip experience in advance of the trip to ensure it is booked.
- Between accepting the field trip grant and completing the field trip completion form, you will be able to liaise with the Director of Education on aspects of the field trip itself, and for additional suggestions, etc.
- VHF will reimburse you/the school the amount shown in the receipts/payments (up to $250 total) once the completion form is submitted online.
