Vancouver Heritage Foundation Speaker Agreement 2026

VHF Speaker Agreement

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Name(Required)

First Last

Pronouns(Required)

Phone(Required)

Email(Required)

Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Website

Social Media

Linkedin (If Applicable)

Please include a link to your LinkedIn page

GST Number (if applicable)

Program or Event(Required)

Please select the program or event that you will be participating in

Event Title(Required)

Neighbourhood(Required)

Please indicate the area/neighbourhood your tour will focus on. If you know cross streets for starting/ending locations, please include those here.

Description(Required)

Please include a brief description (250 words maximum) that can be used for marketing and promotions on our website, newsletter and social media. Please note this may be edited or modified by VHF for brevity or clarity.

Speaker Bio(Required)

Please provide a brief bio that can be used for promotional purposes and for your introduction during the event.

Image Upload(Required)

Please attach 2-3 images to be used for promotional purposes. Landscape oriented images are preferred. Please do not include pictures made using AI – if you have any questions or need clarity, please reach out to us.

Drop files here or

Max. file size: 24 MB.

Photo Credit(Required)

Please include the photo caption and any necessary credits (ie. photographer, archival number) needed to cite appropriately.

Terms and Conditions(Required)

Description of Service
VHF’s Heritage Conservation education workshops vary in duration and format – ranging from full day in-person workshops that focus on hands-on learning to half-day informational talks and short virtual sessions.
If there is a cost associated with any supplies needed by participants, those need to be discussed prior to tickets going on sale, at which time it will be determined whether the speaker or VHF will be responsible for acquiring them.
The location and content of Heritage Conservation Education workshops must be clarified and confirmed with VHF staff at least 1 month before the event occurs and any requested changes or modifications must be implemented prior to the workshop date.
All attendees require tickets and must register in advance for workshops as capacity may be limited.

Performance of Services
I understand that if appropriate, I will create a slide deck (images and text) and will send the presentation file and/or any other necessary materials to VHF at least 1 week in advance of the talk. Any requested changes or modifications must be implemented prior to the event date.
I understand that if I would like to sell goods (books, etc), I must notify VHF in advance and will manage and bring stock. VHF staff are not responsible for preparing, maintaining or facilitating the sale of these goods.
I understand that VHF reserves the right to cancel, modify or reschedule a workshop due to insufficient enrollment, extreme weather or extenuating circumstances.
If I am unable to deliver the workshop as scheduled, I will let VHF know as soon as possible. If an alternate date can be found, the event will be rescheduled.

Payment
I understand that the honorarium for delivering a Heritage Conservation Education workshop for Vancouver Heritage Foundation is a range and must be discussed and approved in advance by the Director of Education or Program Manager. Payment will be issued as a cheque within 2 weeks of the date of the event.
I understand that if VHF is forced to cancel an event for any reason, there will be no payment for the event unless it is rescheduled.

Support Services
I understand that I am responsible for providing all visual aids and other supplies needed to enhance the workshop.
I understand that VHF will provide the following support services:
- Marketing and promotions
- Administration and ticketing support, including ticket purchasing & refunds, communication, special accommodations and check-in on the day of the event.
- Audio-visual support, including voice amplification (speaker and microphone) and presentation supplies (projector, screen)
- Programming support, including introductions and welcomes, Q&A facilitation and audience management

By signing this form, I confirm that I have read and understood the terms outlined above.

I freely and voluntarily give my consent to participate in the activity, program, or service described. I understand the responsibilities, requirements, and any potential risks involved.

I accept the terms and conditions of this agreement and agree to comply with all related rules and policies. I understand that I may withdraw my consent at any time by contacting the organization, recognizing that doing so may affect my ability to continue with the related service or activity.

I confirm that I have read and understood the terms outlined above.

Terms and Conditions(Required)
Description of Service
VHF’s Heritage Hour program consists of illustrated talks that typically occur at University Women’s Club at Hycroft on the third Tuesday of each month from 7pm to 8:30pm. Presenters are expected to speak for 60 to 75 minutes, leaving time for questions if desired and appropriate.
The content of Heritage Hour talks must be clarified and confirmed with VHF staff at least 1 month before the event occurs and any requested changes or modifications must be implemented.
All attendees require tickets and must register in advance for Heritage Hour talks.
I understand that I may bring two people as guests to the event. VHF must have the names of these people a minimum of one week in advance of the talk and any additional guests must purchase a ticket.

Performance of Services
I understand that if appropriate, I will create a slide deck (images and text) and the presentation file must be sent to the Program Manager at least 1 week in advance of the talk. Any requested changes or modifications must be implemented prior to the event date.
I understand that if I would like to sell goods (books, etc), I must notify VHF in advance and will manage and bring stock. VHF staff are not responsible for preparing, maintaining or facilitating the sale of these goods.
I understand that VHF reserves the right to cancel, modify or reschedule a talk due to insufficient enrollment, extreme weather or extenuating circumstances.
If I am unable to deliver the talk as scheduled, I will let VHF know as soon as possible. If an alternate date can be found, the event will be rescheduled.

Payment
I understand that the honorarium for delivering a Heritage Hour talk for Vancouver Heritage Foundation is a range and must be discussed and approved in advance by the Director of Education or Program Manager. Payment will be issued as a cheque within 2 weeks of the date of the event.
I understand that if VHF is forced to cancel an event for any reason, there will be no payment for the event unless it is rescheduled.

Support Services
I understand that I am responsible for providing all visual aids and other resources needed to enhance the workshop.
I understand that VHF will provide the following support services:
- Marketing and promotions
- Administration and ticketing support, including ticket purchasing & refunds, communication, special accommodations and check-in on the day of the event.
- Audio-visual support, including voice amplification (speaker and microphone) and presentation supplies (projector, screen).
- Programming support, including introductions and welcomes, Q&A facilitation and audience management

By signing this form, I confirm that I have read and understood the terms outlined above.

I freely and voluntarily give my consent to participate in the activity, program, or service described. I understand the responsibilities, requirements, and any potential risks involved.

I accept the terms and conditions of this agreement and agree to comply with all related rules and policies. I understand that I may withdraw my consent at any time by contacting the organization, recognizing that doing so may affect my ability to continue with the related service or activity.
I confirm that I have read and understood the terms outlined above

Terms and Conditions(Required)
Description of Service
VHF’s Lunch and Learn program consists of in-depth virtual presentations that typically occur on Zoom on the first Thursday of each month from 12pm to 1pm. Presenters are expected to speak for around 45 minutes, leaving time for questions at the end of the session.
The content of Lunch and Learn presentations must be clarified and confirmed with VHF staff at least 1 month before the event occurs and any requested changes or modifications must be implemented.
Registration for Lunch and Learns are by donation but all attendees require tickets and must register in advance to receive the link.

Performance of Services
I understand that I must be available for a check-in meeting at least 1 month prior to the event and can request a run-through on Zoom in advance of the session.
I understand that I will create a slide deck (images and text) and will send the presentation file and/or any other necessary materials to VHF at least 1 week in advance of the talk. Any requested changes or modifications must be implemented prior to the event date.
I understand the virtual Lunch & Learns presentation will be recorded and the recording will be available on VHF YouTube Channel and property of VHF. I will indicate to VHF staff prior to the presentation whether the recording can be made public the month following the talk or if it will remain on demand.
I understand that I may be asked to share links to the info used during the virtual session with VHF staff to be shared with the event participants after the session in an email, as needed. 
I understand that VHF reserves the right to cancel, modify or reschedule a talk due to insufficient enrollment, extreme weather or extenuating circumstances.
If I am unable to deliver the talk as scheduled, I will let VHF know as soon as possible. If an alternate date can be found, the event will be rescheduled.

Payment
I understand that no honorarium will be issued for virtual Lunch and Learn presentations, unless previously discussed and confirmed with Vancouver Heritage Foundation’s Director of Education or Program Manager.

Support Services
I understand that I am responsible for providing all visual aids and other resources needed to enhance the workshop.
I understand that VHF will provide the following support services:
- Marketing and promotions
- Administration and ticketing support, including ticket purchasing & refunds, communication, special accommodations and check-in on the day of the event.
- Technical support, including setting up Zoom webinars, sharing links, recording the virtual session, editing and uploading the recording to YouTube
- Programming support, including introductions and welcomes, Q&A facilitation and audience management
By signing this form, I confirm that I have read and understood the terms outlined above.

I freely and voluntarily give my consent to participate in the activity, program, or service described. I understand the responsibilities, requirements, and any potential risks involved.

I accept the terms and conditions of this agreement and agree to comply with all related rules and policies. I understand that I may withdraw my consent at any time by contacting the organization, recognizing that doing so may affect my ability to continue with the related service or activity.
I confirm that I have read and understood the terms outlined above

Terms and Conditions(Required)
Description of Service
VHF’s special events vary in duration and format – ranging from evening illustrated talks with beverages to behind-the-scenes tours at local heritage sites.
I understand that the location and content of the event must be discussed with VHF staff and confirmed at least 1 month before the event occurs and any requested changes or modifications must be implemented prior to the event date.
For special events, all attendees require tickets and must register in advance.

Performance of Services
I understand that if appropriate, I will create a slide deck (images and text) and will send the presentation file and/or any other necessary materials to VHF at least 1 week in advance of the talk. Any requested changes or modifications must be implemented prior to the event date.
I understand that if I would like to sell goods (books, etc), I must notify VHF in advance and will manage and bring stock. VHF staff are not responsible for preparing, maintaining or facilitating the sale of these goods.
I understand that VHF reserves the right to cancel, modify or reschedule an event due to insufficient enrollment, extreme weather or extenuating circumstances.
If I am unable to deliver the event as scheduled, I will let VHF know as soon as possible. If an alternate date can be found, the event will be rescheduled.

Payment
I understand that the honorarium for delivering special events for Vancouver Heritage Foundation is a range and will be discussed and approved in advance by the Director of Education or Program Manager. Payment will be issued as a cheque within 2 weeks of the date of the event.
I understand that if VHF is forced to cancel an event for any reason, there will be no payment for the event unless it is rescheduled.

Support Services
I understand that I am responsible for providing all visual aids and other supplies needed to enhance my presentation at the event.
I understand that VHF will provide the following support services:
- Marketing and promotions
- Administration and ticketing support, including ticket purchasing & refunds, communication, special accommodations and check-in on the day of the event.
- Audio-visual support, including voice amplification (speaker and microphone) and presentation supplies (projector, screen)
- Programming support, including introductions and welcomes, Q&A facilitation and audience management

By signing this form, I confirm that I have read and understood the terms outlined above.

I freely and voluntarily give my consent to participate in the activity, program, or service described. I understand the responsibilities, requirements, and any potential risks involved.

I accept the terms and conditions of this agreement and agree to comply with all related rules and policies. I understand that I may withdraw my consent at any time by contacting the organization, recognizing that doing so may affect my ability to continue with the related service or activity.
I confirm that I have read and understood the terms outlined above

Terms and Conditions(Required)
Description of Service
VHF’s Walking Tours run for a duration of 2 hours and take place rain, snow or shine. All attendees require tickets and must register in advance.
I understand that the location and content of the tour must be discussed with VHF staff and confirmed at least 1 month before the tour. The content of the tour must align with VHF’s values and mission, and any requested modifications or changes must be implemented prior to the event date. I will also communicate whether the tour is a one way or circular route as soon as possible.

Performance of Services
I understand that starting and ending points of the tour must be communicated to VHF Program Manager at least 2 weeks prior to the tour date.
I understand that if I would like to sell goods (books, etc), I must notify VHF in advance and will manage and bring stock. VHF staff are not responsible for preparing, maintaining or facilitating the sale of these goods.
I understand that VHF reserves the right to cancel, modify or reschedule an event due to insufficient enrollment, extreme weather or extenuating circumstances.
If I am unable to deliver the tour as scheduled, I will let VHF know as soon as possible. If an alternate date can be found, the tour will be rescheduled.

Payment
The honorarium for delivering walking tours for Vancouver Heritage Foundation is $200.00 per tour, unless an alternate amount has been approved by the Director of Education.
Payment will be issued as a cheque within 2 weeks of the last walking tour offered.
I understand that if VHF is forced to cancel an event for any reason, there will be no payment for that tour unless it is rescheduled.

Support Services
I understand that I may bring one support person to assist with the tour (if needed) and that I am are responsible for providing any visual aids and other supplies needed to enhance the tour
I understand that VHF will provide the following support services:
- Marketing and promotions
- Administration and ticketing support, including ticket purchasing & refunds, communication, special accommodations and check-in on the day of the event.
- Programming support, including introductions and welcomes, Q&A facilitation and participant management

By signing this form, I confirm that I have read and understood the terms outlined above.

I freely and voluntarily give my consent to participate in the activity, program, or service described. I understand the responsibilities, requirements, and any potential risks involved.

I accept the terms and conditions of this agreement and agree to comply with all related rules and policies. I understand that I may withdraw my consent at any time by contacting the organization, recognizing that doing so may affect my ability to continue with the related service or activity.
I confirm that I have read and understood the terms outlined above

Signature(Required)

Date(Required)
MM slash DD slash YYYY

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Vancouver Heritage Foundation recognizes the diverse history and cultural heritage of Vancouver and that the city is located on the traditional, ancestral and unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish) and səlil̓wətaʔɬ (Tsleil-Waututh) peoples.

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303 – 3102 Main Street,
Vancouver, BC, V5T 3G7

Telephone: 604 264 9642
mail@vancouverheritagefoundation.org

Registered Charity # 891765968

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