Heritage Conservation Grant Application

Step 1 of 5

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Part One: Applicant Information

Position of Applicant*

Owner

Authorized Agent

Member of Strata Council

Tenant

Please indicate below who the owner of the building is?*

Building owner contact information (email or phone number).*

Primary Applicant*

First Last

Second Applicant

First Last

Applicant Mailling Address*

Street Address Address Line 2 City Province Postal Code

Contact Number*

Email*

Organization or Strata Name/Number (if applicable)

Address of the organization or strata (if applicable)

Position of Applicant(s) within the organization or strata (if applicable)

Relationship of Applicant(s) to the site

Part Two: Site Information

Site Address (if different from above)

Street Address Address Line 2 City Province Postal Code

Type of Site*

Residential Building

Commercial Building

Monument

Structure

Historical Landscape

Historical Sign

Other

Original Construction Date (please specify information source):*

Status on the Vancouver Heritage Register*

Listed on the register (previously A,B,C)

Listed on the register with Heritage Designation (municipal or provincial)

Not on the register

Do not know

Is the site culturally significant to an Indigenous community?*

Provide a description of what you know of the site’s history. This can include cultural heritage associated with it, architectural significance, previous owners and changes that have been made to the site. [2500 characters]*

If you are unsure of the sites history, start by checking it's listing on www.heritagesitefinder.ca

Provide a short description of your long-term plans for the site and its conservation, such as any projects which are not part of this grant work, development plans, intentions to sell or subdivide the property, etc. [2500 Characters]*

Document Checklist*

Images of site, a minimum of five current photos (high resolution dpi jpeg), front, back, each side and a view of the entire building in its surroundings including neighbouring buildings or immediate area. (required)

Statement of Significance (if available)

Historical image(s) of the structure/site (if available)

Historical images of people associated with the building or place (if available)

Additional documentation (if available)

Please upload below

Upload supporting documents.*

Drop files here or

Accepted file types: jpg, png, pdf, doc, jpeg, Max. file size: 24 MB.

Part Three: Project Description

Type of Project (select all that apply)*

Planning Project

Conservation Project

Please indicate if you are applying to paint your building in an authentic historical colour scheme using VHF's True Colours paint palette.*

Please note that VHF only supports painting which follow the True Colours program process. Please read the guidelines for more details

If yes, please indicate the following:

I have read and understood VHF’s Painting Project and True Colours Guidelines.

Provide a description of the grant project [2500 characters]*

Please do not include descriptions of work you are not seeking support for in this application.

Please describe how your project is conserving character features or ensuring the survival of the site [2500 characters]*

You may wish to review the Standards and Guidelines for the Conservation of Historic Places in Canada (page 22) if you're unclear of what the review committee considers 'conservation'

Is this site part of a Development Permit Application with the City of Vancouver?*

Please provide an estimated timeline for the work to be completed from start date to finish date. [850 Characters]*

If the project has multiple components, please identify each component and list them in order of priority. [850 characters]*

Document Checklist

A minimum of 2 current photos (high resolution 300 dpi jpeg) of the area of the building or site where the proposed work will be undertaken. (required for Conservation Project Grant Application)

Current/past conservation or maintenance plan (if applicable)

Site drawings/project drawings for proposed work (if applicable)

Please upload below

Upload supporting documents.

Drop files here or

Accepted file types: jpg, png, pdf, doc, xlsx, jpeg, Max. file size: 24 MB.

Are you applying on behalf of a non-profit organization?

Please provide your BC Society #*

For applicants from non-profit organizations*

List of Board of Directors

Last AGM Meeting Minutes

Last approved financial statements for the previous year, signed by the Board Treasurer

Current year budget

Please Upload Below

Upload supporting documents.*

Drop files here or

Accepted file types: jpg, png, pdf, doc, xlsx, jpeg, Max. file size: 24 MB.

How did you hear about the VHF Conservation Grant program?

If you found the program online, please specify where.

Part Four: Budget

Funding Amount Requested*

Upload Completed Budget Form (excel)*

The budget form can be downloaded from the VHF Heritage Conservation Grants Program webpage, under Program Documents.

Accepted file types: xlsx, pdf, png, jpg, Max. file size: 24 MB.

Would your organization like to be considered for mid-project funds disbursement? (Non-profit/charitable organizations only)

Yes

Heritage Consultant or Contractor Name [Quote One]*

Website

Project Quote One*

Enter $ amount

Upload consultant quote on company letterhead

Accepted file types: jpg, png, pdf, doc, docx, jpeg, Max. file size: 24 MB.

Heritage Consultant or Contractor Name [Quote Two]*

Website

Project Quote Two*

Enter $ amount

Upload consultant quote on company letterhead

Accepted file types: jpg, png, pdf, doc, docx, jpeg, Max. file size: 24 MB.

If you have additional quotes, please upload them here. All eligible costs require at least two quotes for the grant committee to evaluate. If your project is highly specialized please contact VHF to discuss options.

Drop files here or

Accepted file types: pdf, exel, jpg, jpeg, Max. file size: 24 MB.

Applicant Agreement of Terms

As owner(s) or authorized agents of the above-named property, I/we hereby agree that:*

I/we are authorized to apply on behalf of the stated owner/organization in this application.

I/we have read, understood and will comply with the VHF Heritage Conservation Grants Program Guidelines.

I/we will ensure the work outlined above follows current best practices outlined in the Standards and Guidelines for the Conservation of Historic Places in Canada.

I/we acknowledge that there are no municipal taxes owing and no liens on the property.

I/we understand that the Vancouver Heritage Foundation may request a that building or structure that is not legally protected from demolition and receives a grant above an established threshold, the owner(s) sign a legally-binding agreement to repay the granted funds to Vancouver Heritage Foundation in the future if the structure or part of the structure that the grant was applied to is demolished or significantly altered. This agreement would expire after a set amount of time and/or would apply to subsequent owners of the building.

I/we have a current owner/homeowner’s insurance policy in effect for the building and property that includes home, fire and earthquake insurance and can provide proof on request.

I/we accept the responsibility of acquiring all necessary authorizations and permits from the City of Vancouver before work commences.

I/we will employ one of the consultants and/or contractors that has been submitted with my/our application if our project is selected as a grant recipient.

I/we acknowledge that Vancouver Heritage Foundation cannot and does not recommend or endorse specific trades or companies and that I/we are solely responsible to select appropriate trades or companies. I/we further acknowledge that any list of contacts provided by VHF are names referred to VHF by homeowners or others as trades and companies with experience working with old buildings, renovations or heritage conservation and that VHF has not verified the experience, reputation or skills of such companies and VHF has no liability or responsibility to us with respect to our use of such trades or companies.

I/we understand that if selected as a grant recipient we shall, and do hereby, release and hold harmless Vancouver Heritage Foundation grant programs, Vancouver Heritage Foundation, its staff, volunteers and consultants from all and any claims, damage or injury caused to property or person involved in undertaking the work of the grant programs. I/we shall not involve Vancouver Heritage Foundation in any action between any contractors, estimators, employees, workers or agents and myself/ourselves, arising from the work on the above building/property.

If I/we are chosen for a grant, the cash grant will be paid out by VHF upon the completion of the project to the satisfaction of Vancouver Heritage Foundation; and upon payment in full to the contracted trades and professionals for the project unless otherwise agreed in writing.

I/we agree to allow a temporary sign to be erected on the property describing the grant program for promotional purposes.

I/we acknowledge that photographs of and information about the funded project and site may be used by VHF to promote the grant program and other VHF activities.

I/we understand the grant can be canceled if it is not started/completed within the required timeframe.

Collection of information and privacy policy.

VHF is collecting, using and disclosing the personal information and Heritage Conservation Grants Program application form and evaluation reports for the purpose of processing and administering your application for a grant, and for evaluating the program. VHF will share information with the City of Vancouver for the purpose of evaluating results of the grant program only. For properties that receive a grant, this may include site name and address, project description, grant amount and photographs, to be included in an annual report to City of Vancouver Council that is available to the public. VHF may also wish to use evaluation information for the purpose of case studies, reports and/or promotion of the Heritage Conservation Grants Program and Vancouver Heritage Foundation activities, including photos.

VHF and the City of Vancouver abide by the provisions of the Freedom of Information and Protection of Privacy Act (FOIPPA).

I/we consent to the disclosure of the personal information provided on this Application Form in order to confirm my/our eligibility for the program and for the purpose of reporting to the City of Vancouver.

Signature of Applicant*

Date*

MM slash DD slash YYYY

Signature of Applicant

Date

MM slash DD slash YYYY

Would you like to be added to the Vancouver Heritage Foundation mailing list to receive updates about VHF programs?

Yes

Application Form

Part One: Applicant Information

Part Two: Site Information

Part Three: Project Description

Part Four: Budget

Applicant Agreement of Terms

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